MINUTES OF AN ORDINARY MEETING OF THE PARISH COUNCIL HELD ON TUESDAY 15th April
2008
At Grove House, South Milford at 7.30pm
PRESENT: Cllr's Reilly - Chair, Upton, Jackson, Roe
Apologies: Cllrs Hobman, Smith, Long, Plummer
2008/15 MINUTES
· The minutes of the Ordinary Meeting of the Parish Council held on 18th
March 2008 had been circulated along with the Notice of Meeting. Proposed Cllr
Jackson seconded Cllr Upton - all agreed.
2008/16 Mr Sinclair
The chair welcomed Mr Charlie Sinclair of Sherburn in Elmet to the meeting,
who asked if the Parish Council would support him and other residents of Sherburn
in Elmet in trying to get NYCC to remove the restriction on the road from South
Milford to Sherburn in Elmet. Since this restriction was put in place the traffic
on Moor Lane as increased to unbearable levels. The Chair explained that this
needed to be discussed but thank Mr Sinclair for coming along to the meeting.
Cllr Reilly to write to Mr Sinclair. "The Parish thanked Mr Sinclair for
his presentation and explained that it certainly is an area of great concern
and one which we already are aware of due to it being raised at the previous
JAG meeting. Whilst in South Milford we understand the scale of the problem
we cannot at this stage support your petition to simply reverse the restriction
currently in place which is causing the issue. Once the speed bump problem is
re-assed and a satisfactory solution is achieved for al parties then we will
be happy to support it.
2008/17 Swan Croft
Cllr Roe reported that further to a recent meeting. Swan Croft plan to purchase
a piece of land from Mr Sheverill to use for sports facilities within the village.
A deposit has been paid for this land and is being dealt with by Solicitors
on behalf of Swan Croft. Mr Brian Ransome reported that the land is being purchased
for £17,500.00 and asked if the PC could use 106 monies to purchase. The
PC told Swan Croft that at the moment there is only a small amount of 106 monies
available but they are waiting for further monies coming from development within
the village. Clerk to ask, if the purchase agreed, would it be possible to use
monies that have been promised to another project can be use for this and hopefully
by the time they are needed for promised project they will be available to the
PC.
2008/ 18 Matters arising from previous meeting.
a) Neighbourhood Watch
· Cllr Ward arranging the leaflet and a date for a public meeting. Clerk
to check dates at Grove House.
b) Cold Calling Zone
· Further to the meeting for above, the PC have nominated Grove Crescent.
c) Promoting the PC
· Cllr Reilly asked the Cllr's to think of things that could be done
to do this.
2008/ 19 On Going Matters.
a) A1 Site Restoration
· Cllr Carol Mackman reported that there will be a meeting with SDC Planning
Dept to discuss
b) A63
· An e-mail was sent to Highway Agency along with supporting documents
to raise various issues. Nothing received back yet.
c) Flooding
No updates.
d) Post office
· The post office opens on the 6th May.
New Matters Arising.
a) Elmet Forum - No meeting
b) Jag meting - No meeting
c) Village newsletter
· Cllr Mackman put a small advert in the Newsletter asking for volunteers
for Ambulance Response and had 2 people interest. Needs to put in a larger advert
and also put up signs and the village fete. Could put signs up on the notice
boards. Clerk to contact Carol.
d) Minerals and Waste Plan.
· Need to keep on agenda and monitor
e) Roundabout - complete
f) Village Fete
· An e-mail was received asking if the PC would underwrite the event
for £2,000.00. After discussions it was proposed Cllr Reilly seconded
Cllr Roe. All agreed.
g) SMPF - Grasscutting
Cllr Roe proposed that the PC give the PFA an amount of money each year for
grasscutting and they manage this. At the moment they are getting quotes for
grasscutting. Cllr Roe needs to speak to Mr Parkin. To discuss further at next
meeting.
h) CIP
Cllr Jackson attended this meeting on the 9th April at the Sherburn Scout Club.
At the start of the year they had £3,500 to spend. There were various
requests for monies - max £250.00 - Cllr Jackson to write a notice for
the noticebaord about available cash from CIP's - next meeting 7th June. - Cllr
Jackson to go.
2008/20 Correspondence
1. NYCC - Children and Young People Plan 2008-2011 Consultation.
They are asking for the PC's comments by 12th May 08 to e-mail address.
2. Allianz Insurance due by 1st June. Renewal Summary and invoice.
Needs to check summary - can be paid at May meeting
3. NYCC - 2008 Local Transport Plan Progress report - stakeholder
4. Engagement.
They want the PC's comments - asking if you can complete survey by 9th May.
5. Highways North Yorkshire - Maintenance work on South Milford Bridge They
want to know if we have info about the bridge or any local events that may be
taking place that will be affected by the bridge.
6. York and North Yorkshire Playing fields Assoc - subscription due - pass to
PFA.
7. Sherburn in Elmet PC - Dual Neighbour hood watch scheme - Are SMPC interested?
8. Monk Fryston PC - re Refuse Collection - pay as you throw. Do SMPC have concerns
about this?
9. Audit Commission - appointment of external auditor is Mazars LLP
10. NYCC - Low Street Signs - The PC wrote about the number of signs - they
are investigating and once finished the PC will get a report.
11. NYCC - Various Highway issues - The PC wrote about the dyke on Common Lane
and the repairs to Westfield Lane. NYCC say there is no justification to provide
a footpath on Common Lane. The smell problem as been forwarded to SDC. The condition
of Westfield Lane will be resolved, however the damage was caused by a third
party and the liability is still to be resolved. Clerk to ask about cutting
back the hedge on opposite side of road to uncover footpath.
12. NYCC - A162 Roundabout - The work is complete.
13. NYCC - Sand Lane - Primary School. This situation as been monitored by NYCC
Traffic Engineer and Road safety Officer and no problem had been identified.
The School Head as no concerns. The provision of bollards would restrict the
effective width of the footway and there restrict access under DDA. Therefore
even if third party funding was available it is not an option.
14. Age Concern - Thank you for donation of £100.00
15. Letter to Leeds City council - Windfarm Dev at Hook Moor.
16. Nat West - Bank Mandate to complete.
17. WI - asking if the PC would sponsor for funding by Wren. They need to find
10% from sponsor. They are asking for £5,800 for the hot water and central
heater. The Pc would donate £580.00. Proposed Cllr Reilly seconded Cllr
Upton. All agreed.
18. The Playfields open day is now Monday 5th May. Notices to go on boards.
2008/21 PLANNING
1. Erection of three detached dwellings following demolition of the existing
dwelling 115 High Street - The PC have worries about road parking and safety
closeness to the other residents. Needs to be in keeping with surrounding houses.
Would like resident's comments to be taken into account.
2. Proposed erection of a single detached garage 24 Westfield Lane - As stated
to be in keeping with existing dwellings.
3. Erection of part single storey and first floor ext. to the side and creation
of second floor to create additional living accommodation 1 The Avenue, - No
objections
Letter SDC
1. Proposed erection of an agricultural workers dwelling, incorporating a farm
office into the first floor of the garage - North field Farm, Well Lane - has
been withdrawn.
2. Authorising works on application for consent to remove defective material
and thin to improve balance of Sycamore Tree T1 within TPO 9/2000 115 High street
Permission granted
1. Conversion of barn to three residential dwellings Squires Coffee Bar, Newthorpe
Lane
2. Proposed erection of a two storey side ext. to form garage and bedrooms above
8 Sand lane
3. Erection of 1 no. 3 bedroom dwelling 7A High Street
4. Section 73 application to continue with the dev without complying with condition
2 in relation to parking arrangements for the dev to allow amendments to the
approved parking layout to provide parking for 7A High Street - 1A High Street
5. Erection of a single storey ext to the side Ashton House, 112B High Street
2008/22 ACCOUNTS
YLCA Standing orders 14.98
SG Parkin grasscutting 320.00
A Rowling Stipend 259.60
Mr Borridale cleaning 100.00
The land & Dev practice - consultant 1195.27
Wickstead Leisure pFA - to pay back 1334.20
YLCA membership 364.00
The VP Project donation Newsletter 250.00
A Rowling reimbursement 51.30
Atkinsons fencing - back re 106 monies 4648.77
Clerk to contacted Mr Borridale and ask for a job description.
Accounts - Proposed Cllr Reilly seconded Cllr Roe
2008/23 A.O.B
Cllr Roe asked if someone could look at maybe getting a remembrance plaque or something similar. Maybe speak to the British Legion to see if one is wanted and if so what. At moment Cllr Roe to busy, he will mention to PFA too.
Cllr Jackson to write a thank you to Dr Janik after his retirement.
2008/24 Date of next meeting.
The next Open and Ordinary Meeting of the Parish Council will be held at Grove House, Sand Lane, South Milford on Wednesday 14th May 2008 at 7.30pm. The meeting closed at 8.55pm.